A board meeting is a crucial strategic taking process for the company. It is a time to evaluate its past performance, engaging in discussions and approving plans of actions that support the company through other its different stages of growth. These plans typically pertain to new policies, projects, or organizational expansions, which require coordination between various departments and teams within the company.

A well-planned agenda for meetings is crucial for a successful board meeting. This ensures that everyone is on the exact same page when discussing issues. It also helps to avoid the distractions caused by tangential discussions as well as unnecessary chatter. Add an „parking area” at the end of your agenda, to move less important topics to the back. This allows you to focus on the most important topics first.

It’s also imperative that attendees remain focused on the job at to be completed. It is the Board Chair’s responsibility to restore order if the Board member is disruptive or acting in an inappropriate way. This could mean temporarily suspending the meeting until the offender has calmed down, or stopping the meeting if such conduct persist.

Recording and preserving detailed minutes is essential to every board meeting. It’s the secretary of the board or minutes taker’s duty to record every debate and decision in a way that’s easy to read and understand. This includes all details of motions, including who supported them, or if they were voted on by numbers or voice. The minutes will provide the reason for every dissenting vote.