Data room software enables organizations to share confidential documents and collaborate with colleagues. It allows easy access from any part of the world and supports multiple languages and devices. It allows users to search, sort documents, merge them, view and download them.

It provides a variety of user permission options including the ability to control access based on role and password protection. It also provides an audit trail for complete visibility into document activity. Other security features include multi-factor authentication, session timeouts, location restrictions and secure spreadsheet access. Its security measures for infrastructure include a secure online repository as well as advanced encryption and virus scanning.

M&A teams require a secure virtual data room which can accommodate large file sizes as well as provide an intuitive interface for collaboration. It should also allow them to securely organize and store documents to facilitate post-transaction integration. A simplified workflow improves efficiency and communication and the data room software system should permit users to quickly upload documents, export, and modify spreadsheets.

The majority of VDRs are suitable for M&A transactions, however some vendors offer a greater features than others. For instance, iDeals offers a customizable application that makes it easier to upload and downloading of data from desktops, shared folders FTP, and even enterprise content management systems. The application can also synchronize data with the data room in order to reduce the risk of losing or damaged information. Additionally, iDeals Sync enables users to search, sort, combine, and download the contents of thousands of folders and files within a matter of minutes. It also lets users search across all files and folders within a single project.